GOVERNMENT DOCUMENT COORDINATION
Foreign trade & other permit coordination
Coordinate with the Department of Foreign Trade and other relevant import–export agencies, starting with the product information and purpose of each document.
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SERVICE SCOPE
What we can coordinate
If you are unsure which agency handles a document, share your product details or the correspondence you received for an initial review.
Initial document review for the requested work
Relevant agency coordination for import and export documents
Application follow-up within the agreed scope
BEFORE YOU BEGIN
Information that helps identify the right agency and document
Trade-document work should start from the goods, commercial purpose and route rather than selecting a familiar document name first.
- Product details and any HS code in use
Share specifications, catalogues or supporting information that describes the actual goods.
- Country of origin and destination
Requirements can depend on the countries, counterparties and trade route involved.
- Purpose of the document
For example import, export, preferential treatment or buyer requirements, so the scope can be identified correctly.
- Invoice, PO and available trade documents
Helps align product names, company details and transaction information with the application.
- Previous agency notices or filings
If a case is already pending or was filed before, share the latest information so the review does not restart from zero.
B2B HANDOVER
Before you hand over the enquiry.
01
Start with the document’s purpose
Explain the transaction, product or partner involved and share the request received rather than guessing from a similar document name.
02
Separate the requested tasks
If multiple agencies are involved, list each request and its relationship to the others to review the coordination sequence.
HOW WE WORK
From the commercial purpose to the document the case actually needs
- 01
Define what the document must achieve
Start with the business purpose rather than the name of a form or permit alone.
- 02
Match the goods to the relevant authority
Review product details, route and requirements to identify the agency and document path involved.
- 03
Align the supporting information
Prepare product names, company details, invoices and specifications consistently before filing.
- 04
Submit and follow the status
Coordinate the agreed filing scope and surface any requested information or decisions back to the client.
BUILT FOR PROCUREMENT
A document scope that procurement and operations can read the same way
Trade-document work often crosses several parties, so the quotation should state which document, authority and client-owned input applies to each item.
Document and authority list
Separate each filing, review or coordination item instead of grouping unrelated requirements into one broad task.
Client or manufacturer inputs
Identify who owns specifications, certificates, invoices and source documents needed for each application.
Fees and dependencies
Separate official, translation and other external costs as well as items dependent on third-party information or decisions.
Similar document names do not make them interchangeable
The same type of goods may require different documents depending on destination, commercial purpose and authority requirements, so the actual case should be reviewed before the document list is confirmed.
GOOD TO KNOW
Before you get started
Can we enquire without knowing the document name?
Share the purpose of the trade, product information and any correspondence from a partner or agency so we can identify the coordination needed.
Is support limited to the Department of Foreign Trade?
You may enquire about documents involving other relevant agencies. The team assesses the request before accepting the work; not every document is automatically covered.
Should we provide the origin and destination?
Yes. Include both countries and the purpose of the document, as the scope may differ by product and transaction.
Can a partner’s previous document be used as a reference?
It may help explain the request if unrelated sensitive details are removed. Your own case still needs review; a past example is not assumed to fit every transaction.
Can several documents be quoted together?
Yes. List each document, purpose, applicant and schedule separately so the scope and costs can be reviewed systematically.
What happens if an agency requests more information?
We help consolidate the questions and coordinate with relevant parties within the agreed scope. Source information must be confirmed by its owner or manufacturer.
REQUEST FOR QUOTATION
Need a quotation for your company?
Share company information, the service and cargo details. Our team reviews the scope before quoting; incomplete information does not generate an automatic price.
Request a quotationREQUEST A CONSULTATION
Tell us about your shipment.
Share a few details so our team can follow up and review the service and documentation you need.
01
Start with your goods and the support you need.
02Our team reviews the details and follows up through your contact channel.
03Discuss the scope and costs before work begins.
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